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Recruitment Pipeline Automation for HR & Staffing Agency
OD Solutions GmbH
HR / Recruitment
Germany
4 weeks
2025.02
OD Solutions' recruitment processes were spread across multiple tools with no unified pipeline. Tracking candidates, managing client briefs, and processing placements all required manual effort. Metawork built an automated recruitment lifecycle in HubSpot — from candidate intake through skills matching to automated post-placement follow-up and documentation — dramatically reducing manual work and response times.
Challenges
Recruitment processes were manually intensive with no unified pipeline
Tracking candidates, client briefs, and placements scattered across tools
Candidate responses took weeks to process
Goals
Automate recruitment lifecycle in HubSpot
Implement skills matching and candidate evaluation
Automate post-placement follow-up and documentation
Results
End-to-end recruitment tracking with automated stage transitions
Candidate response time improved significantly
Placement documentation fully automated
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