Automate email forwarding with AI and make.com

I have this tedious thing I hate doing, but end up doing manually: forwarding invoices to a special email address in lexoffice.

If you’re using a different accounting app, this still might be your case:

the app only accepts emails from a specific email address.

This is a nuisance.

Thanks to AI, it is not anymore.

Here’s how we do it in two steps:

Step 1: let Gemini in Gmail automatically label all emails containing an invoice or a receipt.

Before AI: you had to create all those individual rules for all the different kinds of senders and subjects.

With AI: just one simple rule in Gmail.

‍

Step 2: let make grab or generate a PDF and send it through my account to Lexoffice.

That’s it. The scenario even handles non-PDF emails and generates one. Because Lexoffice specifically only accepts attachments and doesnt process the email itself. Bottom line: about 30 mins less manual forwarding every months. 6 hours of work per year. This is how I reclaim my free time. One little automation at a time.

‍