← All case studies
CRM

LeasingLama

LeasingLama is a German vehicle leasing marketplace connecting multiple vehicle leasing companies (including Volvo, Subaru, and others) with customers. Metawork built and maintains a complex HubSpot-based integration system that automatically converts incoming vehicle lease inquiries into tickets, enriches them with company and contact data, generates lease proposal PDFs, and coordinates between sales teams and vendors.

Duration 47 months
Tasks 305
Meetings 6
Looms 19
Scenarios 95

Recently touched

  • 2026-04-22 Recreate the deleted 60-day auto-archiving filter. In Progress
  • 2026-04-22 911 Open
  • 2026-04-22 Question about column T FALSE value after JotForm/data map issue Open
  • 2026-04-21 Add a message to help users better understand how to fill in the phone number field, receive the code, and enter it Done
  • 2026-04-21 New email template + automation Open

What we built

413hours
305tasks
95Make scenarios
47 monthsduration
  1. 01

    Ticket Integration

    Multi-source inquiry ingestion: web forms, email forwarding, lead management platforms (Leasingarkt, GoLeasy, Emil Frey)

  2. 02

    Company & Contact Resolution

    CDSystem API integration for vehicle database, fuzzy contact matching, company deduplication, multi-location support

  3. 03

    Ticket Enrichment

    Automatic extraction of vehicle ref ID, make/model, UTM parameters, lead source tracking, vendor assignment

  4. 04

    PDF Generation

    Lease proposal (Leasingangebot) generation with company branding, leasing terms, vehicle details, customer information

  5. 05

    Vendor Coordination

    Lead distribution to vendor partners, email notifications, status tracking, multi-company handling

  6. 06

    Email Management

    Incoming mail parsing, automatic attachment extraction, bounce detection, email thread management

  7. 07

    Pipeline Management

    Multiple deal pipelines by source (Leasingarkt, Emil Frey, GoLeasy, external sources), stage automation

  8. 08

    Ongoing Support

    Weekly health monitoring, break recovery, data quality improvements, edge case handling

<<<<<<< HEAD

LeasingLama

Projects

  • HubSpot Support

    LeasingLama's HubSpot Setup project is a long-running, production-heavy engagement managing a complex multi-source lead integration and processing system. The core system ingests vehicle lease…

    Read case study